Terms: shall mean these terms of use as a whole including the main text and annexes thereto.

User Account: shall mean a personal account created by a User, by means of a specific login.

Force majeure: unforeseeable and unpreventable event beyond the control of the Supervisory Bodies.

Communication : set of papers uploaded by a User, distirbued on the Platform and downloadables by any User. It may be, without this list being exhaustive, a summary, a communication, annexes, a serie of acts …

Platform: shall mean the whole of the infrastructure and application managed by Sciencesconf.org allowing the managemet of a scientific event.

User(s): any person(s) who use(s) the Platform. Each user benefits from a varying level of access to the platform’s services as specified in Annex 1.

The Terms are applicable to Users with a User Account once they have been accepted, until such time as the User Account is closed.

Terms of access to the creation of conference service

Any website creation on the Platform must be requested via the form provided for this purpose. Requests are analyzed by the CCSD, which reserves the right to refuse them if they do not meet its validation criteria.

Terms of access to the conference website

Distinsction between User, simple readers can access information. Users with a User Account can submit scientific documents, and/or register for the event. Users may have specific rights to access certain services (see annex 1).

Communication

The conference organizers may decide that the papers posted on the Platform for presentation at the conference will be reviewed by experts. They also define the level of visibility of the communication on the website.

All content on the Platform, including texts, images, video, data and code, is protected under copyright and belongs to the Joint Supervisory Body with the exception of content created or posted online by Users themselves.

Users undertake that they shall only post publications they have authored on the Platform or Publications they have not authored but have been explicitly authorised to publish on the Platform by the rights holders. If the author of a Publication published without permission asks for it to be removed from the Platform, the Joint Supervisory Bodies will inform the Users concerned and reserve the right to remove the Publication from the Platform. Users will be required to provide proof of the author’s permission to publish the Publication concerned.

The free access and right of use enjoyed by the User do not entail any intellectual property right to the content concerned.

The entire Platform is subject to French legislation on copyright and intellectual property. All rights of reproduction and dissemination are reserved (except for strictly private use), including for iconographic and photographic representations.

The principle of short citation must be respected subject to mentioning the source by a link to the page cited (or, otherwise, the home page) or, in the case of reproduction on a physical medium, by indicating the author and URL address of the page cited.

Permission must be obtained for any other reproduction or public communication of all or a substantial part of the content on the platform.

Any partial or total reproduction without the prior written permission of the supervisory bodies constitutes an infringement that may lead to legal proceedings.

Nevertheless, some content is published under a free licence according to the principles of open access. It is understood that such content is available to be read and downloaded by all persons, without limitation, and can in particular be shared or reused by the User, subject to the conditions of the licence.

Trademarks – Logos

The CNRS, Inria and INRAE signs and their respective names (“Centre National de la Recherche Scientifique”, “Institut national de recherche en informatique et en automatique” and “Institut national de recherche pour l’agriculture, l’alimentation et l’environnement”) and logo are registered as trademarks. The User is therefore prohibited from referring to the company names or CNRS, Inria and INRAE trademarks, for any purpose whatsoever, without the prior, express and written permission of the Joint Supervisory Bodies concerned.

Furthermore, no reference can be made to the names and logos of the platform without the prior permission of the Supervisory Bodies.

The Platform allows Users to set up a fee-based conference. These conferences and the pricing are managed by the Administrator Users. In the case of online payment by credit card, the Platform only serves as a link to the payment sites. No banking information or funds pass through the Platform. Only the information necessary for the transaction such as the identifier of the conference, of the user, the amount to be paid, the addresses of the User’s invoicing are transmitted to the payment site which in return informs the Platform of the state of the  transaction validated or not.

The Supervisory Bodies provide the tools for organizing these conferences and undertake to do evrything possible to ensure the proper functioning of this service. However, the responsibility and management of the payment of the sums of money paid by the participants in these conferences are the responsibility of the User Administrators. No claim may be brought by Users against the Supervisory Bodies in the event of problems related to the financial management of these conferences. In the event of reports of problems by participants in a paid conference, the Joint Supervision Organizations reserve the right to engage the responsibility of the User Administrators who organized the conference.

The Supervisory Bodies and Users undertake to comply with the legal and regulatory obligations incumbent on them under European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and under the French data protection act No. 78-17 of 6 January 1978, as amended at any time.

The invalidity, illegality or unenforceability of one or more stipulations of these Terms of Use shall not affect the validity, legality or enforceability of any other stipulation.